Customer story · Corporate & closed-door events
561 Orchestrate guests found their own photos, within minutes of upload.
At its 24-hour agent-building hackathon, HackerRank used FotoOwl's AI face recognition. Guests scanned their face from an email invitation and got their own photos about 5 minutes after upload, in a HackerRank-branded gallery.
- guests registered
- 561guests registeredby scanning their face from the email invitation
- photos delivered
- 906photos deliveredsorted by face, not by hand
- from upload to delivery
- ~5 minfrom upload to deliveryphotos reached guests the same day
- of views became downloads
- 35%of views became downloads702 downloads from 2,016 views
FotoOwl event analytics (Event Photo Report, Orchestrate October Edition, 24 Oct 2026). Per-guest averages are per registered guest (561).
At a glance
HackerRank
Corporate & closed-door events
- Client
- HackerRank, the developer skills and hiring platform
- Event
- HackerRank Orchestrate, October Edition: a 24-hour agent-building hackathon
- Location
- Aveda Meta Building, Old Madras Road, Indiranagar, Bengaluru
- Date
- 24 October 2026
- Attendees
- Around 590 contestants; 561 registered for photos
- Use case
- Face-scan registration from an email invite; photos delivered within minutes
FotoOwl features used
- AI face recognition
- Email invitation + face-scan registration
- Delivery within minutes of upload
- Branded custom domain
- HackerRank branding on gallery & photos
- Private, branded gallery
- Event photo report & analytics
The challenge
A packed, 24-hour hackathon and a photo set for every single guest
Orchestrate gives builders 24 hours to take a real-world problem, ship an agent-based solution and defend it in front of an AI judge. At the October Edition, contestants filled the venue: hacking at tables and lounges, gathering for the kick-off and the leaderboard, and posing with the Orchestrate branding. The event produced 906 photos to get to the right people.
Handing those photos out the usual way would have failed everyone. A shared folder makes each guest scroll through hundreds of other people's photos. It also exposes every attendee's photos to anyone who has the link, which is a real concern at an invite-only event. Sorting by hand takes days, and by then the moment has passed.
Contestants want to post their hackathon photos while they are still talking about the event, not a week later, and only their own photos.
What HackerRank needed
- Each guest gets their own photos, found by their own face
- Privacy and access control for a closed-door event
- No manual sorting for the event or photo team
- Photos delivered fast, while the event is still fresh
- An experience that looks and feels like HackerRank
- Engagement data for the post-event wrap-up
The solution
One email invitation, one face scan, one branded gallery
FotoOwl set up a private, HackerRank-branded gallery and sent guests in through an email invitation. Each need mapped to a FotoOwl capability.
Their own photos only
Face-scan registration from an email invite
Guests open the invitation, scan their face and are registered. AI face recognition then finds every photo they appear in.
Fast delivery
Photos within minutes of upload
Once photos were uploaded, matching ran automatically. Photos reached guests about 5 minutes after upload, on the same day.
A HackerRank experience
Branded custom domain
The gallery runs on a HackerRank web address with HackerRank's logo and its mark on the photos, not FotoOwl's.
Closed-door privacy
Private, access-controlled gallery
The gallery is private, and each guest is shown only the photos they are in, not the whole event.
Proof of engagement
Event photo report & analytics
Registrations, gallery visits, image views, downloads and social visits in one report, ready for HackerRank's post-event wrap-up.
How it worked
From the camera to each guest, in 4 steps
- Step 1
Email invitation
Guests receive an email invitation to the HackerRank-branded gallery. No app needed.
- Step 2
Face scan
From the invitation, each guest scans their face once on their phone.
- Step 3
Registered, photos found
The guest is registered and AI face recognition finds every photo they appear in.
- Step 4
View, download, share
About 5 minutes after upload, guests view, download and share their own photos.
Each one scanned their face from the email invitation to find their own photos from the event.
The results
Guests came back, viewed and downloaded
- gallery visits from 561 guests
- 1,347gallery visits from 561 guests2.4 visits per guest
- image views in total
- 2,016image views in total3.6 photos viewed per guest
- downloads in total
- 702downloads in total1.25 per guest
- of views became downloads
- 35%of views became downloads702 of 2,016
- photos delivered
- 906photos delivered~5 min from upload to delivery
- social media visits
- 64social media visitsInstagram 32 · LinkedIn 25 · X 7
LinkedIn was 39% of social visits
A professional audience that fits HackerRank's brand.
No one sorted photos
Face recognition matched every guest to their photos.
Same-day delivery
Photos reached guests while the event was still on their feeds.
FotoOwl event analytics (Event Photo Report, Orchestrate October Edition, 24 Oct 2026). Per-guest averages are per registered guest (561).
What this unlocks next
Not used in this edition; ready for the next one
Next edition
Camera-to-cloud, live
With Beam, the photographer's camera connects to FotoOwl's FTP server, so guests get photos as they are shot.
December event
A customised reel for every guest
Planned for the December event: a reel customised for each guest.
Later
Ticketing integration
Kept out of this edition by the short timeline. Later, a badge can be printed per guest at sign-in.
What this means for your event
Built for corporate, indoor and closed-door events
Where privacy, access control and speed matter.
Hackathons & coding contests
Invited contestants scan their face once and get their own photos within minutes of upload.
Tech conferences & launches
Fast, branded delivery for stage and demo photos, ready for same-day posts and recaps.
Townhalls & internal events
Employees see only the photos they appear in, on your company's domain, with no public folder links.
Campus & hiring drives
Invite every student or candidate by email; each one finds their own photos with a face scan.
Offsites & leadership retreats
Closed-door sessions stay closed: a private gallery limited to invitees.
Customer & partner meets
Your brand on the gallery and the photos, plus a photo report for the wrap-up.
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The takeaway
At Orchestrate, 561 guests found their own photos with one face scan, about 5 minutes after upload, and averaged 2.4 gallery visits each. Fast, private delivery, with no one sorting photos by hand.
AI face-recognition photo delivery for events