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For corporate events & internal comms

Corporate event photo sharing, in your company's brand.

Offsites, town halls, annual days and headshot days. Each employee takes a selfie and sees only the photos they are in, on a private gallery with your logo, colours and domain.

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Built forOffsitesTown hallsAnnual daysHeadshot daysLaunches

Private · employees onlyPrivate · employees only

After the offsite

Thousands of photos, and a folder nobody opens.

The usual way to share company event photos works against privacy, against the brand and against the people who were there.

  1. Drive link

    Everyone sees everyone.

    One shared folder exposes every employee's photos to anyone with the link, including the ones people would rather keep off the timeline.

  2. Scrolling

    People give up looking.

    Nobody scrolls through hundreds of colleagues to find the three photos they are in. The best shots never get used.

  3. Brand

    It doesn't look like you.

    A grey folder of file names carries none of the event's branding, so the photos employees post don't either.

How it works

From the camera to each employee's phone, in four steps.

Your photographer uploads. Face recognition does the sorting. Nobody on the comms team touches a folder.

  1. 01

    Set up a private event

    Pick your theme, add your logo and collections like Keynote, Breakouts and Dinner.

  2. 02

    Invite or put up a QR

    Email the gallery link to attendees, or print the QR on badges and screens.

  3. 03

    Employees take a selfie

    The gallery opens in the phone's browser. No app, no account.

  4. 04

    Only their photos

    Each person sees, downloads and shares only the photos they appear in.

01 / 04

AI Gallery

Every employee sees only their own photos.

Share one Guest Access link. Each employee takes a selfie and AI Gallery shows every photo they appear in, and nothing else. Group photos appear for everyone matched in them.

  • VIP access for leadershipVIP Guest Access asks for a selfie and nothing else, so senior guests get in with the least friction.
  • Full access for the comms teamShare a separate Full Access link with the people who need every frame for the recap and the newsletter.
  • Invite by emailSend the gallery in an email invitation. Guests scan their face from it and are registered for their photos.
How AI Gallery works
Annual offsite · 2,860 photosPrivate
Neha sees only these
02 / 04

White label

Your domain, your sender, your logo.

Run the gallery on your own web address and send photo emails in your company's name. Employees see your brand from the invitation to the last download, not ours.

  • Custom domainHost galleries on an address like photos.yourcompany.com.
  • Email in your namePhoto notifications go out from your own sender address with a custom email domain.
  • WhatsApp from your numberConnect your WhatsApp number to notify attendees when their photos are up.
WhatsApp from your number
03 / 04

Themes & Marquee Frame

Every photo employees post carries the event brand.

Set the gallery in your company's colours and title font, add your logo as a watermark, and wrap downloads in an event frame. When the photos reach LinkedIn, the brand goes with them.

  • Your themeChoose a gallery theme, then set colours, title font and the cover for desktop and mobile.
  • Event framesMarquee Frames add the event name and partner logos to photos as they upload. Originals stay untouched.
  • Your logo watermarkAdd the company mark to shared photos so reposts still credit the event.
See Marquee Frames
04 / 04

Security & controls

Closed-door events stay closed.

Nothing is public until you publish. Every link has its own PIN, you choose what attendees can download, and the gallery closes on the date you set.

  • PIN and registrationKeep the event PIN on, and choose the registration fields: name, phone, email or WhatsApp.
  • Download switchesBulk and single downloads are separate switches. Allow both, one or neither.
  • Certified securityFotoOwl is ISO 27001:2022 certified, SOC 2 and GDPR compliant, and honours deletion requests.
Leadership Summit 2026Settings
  • PublishedAfter review
  • Event PINOn
  • RegistrationName · Email
  • Bulk downloadOff
  • Single downloadOn
  • Gallery closes31 Mar 2027

ISO 27001:2022 certified · SOC 2 · GDPR · TLS 1.3 in transit, AES-256 at rest

Also useful for company events

The rest of the kit, for comms and HR.

Everything here works from the same event and the same upload.

Customer stories

Closed-door and corporate events, already running on FotoOwl.

Numbers from FotoOwl event analytics for each event.

  • Corporate & closed-door events · Bengaluru · 24 Oct 2026

    HackerRankHackerRank Orchestrate, October Edition

    Guests scanned their face from the email invitation and got their own photos about five minutes after upload, in a private, HackerRank-branded gallery.

    guests registered
    561guests registered
    photos delivered
    906photos delivered
    from upload to delivery
    ~5 minfrom upload to delivery
    of views became downloads
    35%of views became downloads
    • AI face recognition
    • Email invitation + face-scan registration
    • Delivery within minutes of upload
    • Branded custom domain
    • HackerRank branding on gallery & photos
    • Private, branded gallery
    Read the full case study

  • Conferences & conclaves · New Delhi · 15–16 Sep 2026

    Charcha 2026Charcha 2026, India's collaborative conclave

    Corporate leaders, politicians and thousands of guests got their photos with a QR scan and a selfie, on Charcha's own domain, with sponsors on every download.

    guests joined the gallery
    1,377guests joined the gallery
    image views
    33,250image views
    photo downloads
    7,901photo downloads
    gallery visits
    3,491gallery visits
    • AI face-recognition gallery
    • QR-code access
    • Custom domain
    • White-label email
    • Unlimited uploads
    • Sponsor module
    Read the full case study

Companies and event teams delivering with FotoOwl

Related products

The products behind this page.

Each one has its own page with the full detail.

FAQ

Corporate event photo sharing, answered.

How do employees get their photos from a company event?

You share one gallery link by email, WhatsApp or a QR code on badges and screens. Each employee opens it in the phone's browser, takes a selfie, and AI Gallery shows every photo they appear in. No app or account is needed.

Can employees see other people's photos?

Not on Guest Access or VIP Guest Access: each person only sees the photos their selfie matches. A group photo appears for everyone matched in it. If the comms team needs every photo, share a separate Full Access link with them.

Can the gallery run on our own domain and send emails in our name?

Yes. FotoOwl supports a custom domain for galleries and a custom email domain for photo notifications, and WhatsApp notifications can go out from your own number. On the Enterprise plan the gallery runs fully white-labelled. Talk to us for setup.

Is it secure enough for internal and closed-door events?

FotoOwl is ISO 27001:2022 certified, SOC 2 and GDPR compliant. Photos are encrypted with TLS 1.3 in transit and AES-256 at rest. Nothing is public until you publish, every link has a PIN, downloads can be switched off, and the gallery closes on the expiry date you set.

Can we add our branding and partner logos to the photos?

Yes. Set a theme, colours, title font and logo watermark for the gallery, and use Marquee Frames to add an event frame with partner logos to downloaded photos. Frames are added as photos upload, and the originals stay untouched.

Can photos reach employees during the event?

Yes. Upload in batches as the day goes, or use Beam: the camera's built-in FTP sends each photo to the gallery as it is shot. Beam needs internet at the venue and is included on paid plans.

Do we get numbers for the post-event report?

Yes. The event report shows registrations, gallery visits, image views and downloads, and you can export the registered data. You can also connect Google Analytics, Meta Pixel, Microsoft Clarity or Google Tag Manager.

Run the next offsite on your own gallery.

Create a FotoOwl account and set up your first company event, or book a 15-minute demo and we'll set one up with you.

Start freeBook a 15-min demo

Free plan available · ISO 27001 · SOC 2 · GDPR

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