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WhatsApp CRM

The WhatsApp CRM
Built for Photography Studios

Your enquiries already live in WhatsApp. FotoOwl turns those chats into leads, follow-ups and bookings—without copying details into a spreadsheet.

Get early accessSee how it works
WhatsApp and Instagram chats becoming CRM leads with budget, location and date extracted automatically

Capture WhatsApp enquiries and run the studio with AI assistance

WhatsApp

Chats become leads

Follow-ups

Reminders on the record

Quotations

Sent from the same lead

Calendar

Dates pulled from chat

How it works

Watch the chat play out. See the lead appear.

WhatsApp opens, the enquiry replies itself, and FotoOwl files the chat onto a CRM record with dates, venues and budgets as the conversation unfolds.

Watch the demo

Watch the tap: WhatsApp opens, a chat starts, and the CRM below fills in as messages arrive.

Same leads, extracted in the CRM

FotoOwl CRM · Leads

Live from chat

All leads

7

Replied in demo

0

Budget captured

0

Studio journey

From first chat to paid project

One continuous path—capture, extract, act, propose, staff, schedule, and get paid—without rebuilding the job from WhatsApp.

01 · Capture

Leads from WhatsApp—names, dates, budgets. Auto-captured.

Every enquiry lands in one shared pipeline, with lead details pulled from the conversation so the whole studio sees the same truth.

Get early access

WhatsApp

now

Meera Shah

Looking for photographers for our destination wedding

Instagram

1m ago

kabir.mehra

Loved your mehendi reel — can we talk?

Meera Shah

Destination wedding · Udaipur

Lead captured

Name · Date · Budget

Kabir Mehra

Mehendi enquiry · Jaipur

Lead captured

Name · Date · Venue

02 · Insights

Pending actions on your site. Actionable.

See what needs a proposal, a quotation, or a follow-up call—before the lead goes cold.

Get early access

Pending actions

Live on site
  • Send proposal

    Aanya & Rohan

    Udaipur wedding · Quoted

  • Send quotation

    Kabir & Diya

    Mehendi + pheras · New

  • Call due

    Riya Kapoor

    Baby shoot · 9 Mar

  • Follow up

    Meera Shah

    Pre-wedding · Goa

03 · Proposals

Branded proposals, sent fast. AI or manual.

Generate or craft a studio-branded quote from the lead record and share it without leaving the CRM.

Get early access
Photography quotation for Aanya & Rohan
Bride and groom in wedding attire, used as the cover of a photography quotation

Mehta Studio

Aanya & Rohan

Udaipur wedding · 18 Jan

  • Wedding coverage

    ₹1,80,000

  • Cinematic film

    ₹45,000

  • Heirloom album

    ₹25,000

Total₹2,50,000

04 · Project

Booked lead becomes a project. Team assigned.

Convert the win into a job with crew attached—lead, second, and editor already on the record.

Get early access
Studio projects dashboard for Projects

Studio projects

BoardCalendarList

Upcoming

Crew assigned

Udaipur wedding

18 Jan · The Leela

3d
AMRI

Jaipur pre-wedding

4 Feb · Amber

Brief
KR

On shoot

Live today

Mehendi — Kabir & Diya

Lead + second

Live
AMIG

Brand film B-roll

2 bodies · drone

Live
KR

Editing

Selects in

Arjun & Nisha album

Due 12 Mar

Edit
PN

Goa pre-wedding

Highlight reel

Reel
DS

Delivered

Client has files

Sana Malik

Gallery live

Done
KR

Oberoi offsite

Selects sent

Done
AM

05 · Schedule

Team calendar and gear. Managed.

See who is free that weekend and which bodies, glass, and lights are already booked for the shoot.

Get early access
Team calendar dashboard for Team

Team calendar

CalendarPeopleBoard

12–18 Jan · studio bookings

AMKRRIPN

Mon

12

Tue

13

Wed

14

Thu

15

Fri

16

Sat

17

Sun

18

AM

Arjun

Lead

AMUdaipur wedding
KR

Kavya

Lead

KRGoa pre-wedding
RI

Rohan

Second

RIUdaipur · second
PN

Priya

Editor

PNNisha album

06 · Finance

Track money and get paid. On time.

Retainers, balances, and dues stay on the project—so chasing payments is not a side spreadsheet.

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Finance dashboard for Finance

Finance

OverviewInvoicesQuotes

Revenue

₹8.4L

This month

Pending

₹2.1L

4 invoices

Collected

₹6.3L

76% billed

Revenue

Aug
Sep
Oct
Nov
Dec
Jan

Payment pending

Kabir & Diya

INV-0142 · balance

₹1.50L

Due 12 Mar

Aanya & Rohan

Album add-on

₹22k

Sent

Goa second

Crew payout

₹18k

Due

Now never miss any WhatsApp or Instagram lead.

Whatsapp icons created by ViconsDesign - Flaticon · Instagram icons created by cobynecz - Flaticon

Send quotations, invoices and contracts from the same chat

Photography quotation for Aanya & Rohan
Bride and groom in wedding attire, used as the cover of a photography quotation

Mehta Studio

Aanya & Rohan

Udaipur wedding · 18 Jan

  • Wedding coverage

    ₹1,80,000

  • Cinematic film

    ₹45,000

  • Heirloom album

    ₹25,000

Total₹2,50,000

Quotations

Packages, add-ons and validity. On the lead.

Send a branded photography quotation from saved packages—attached to the WhatsApp enquiry, not a file on someone's laptop.

Get early access
Tax invoice for Kabir & Diya

Mehta Studio

Wedding photography

Invoice

INV-2027-0142

Bill to

Kabir & Diya

Mehendi + wedding

Date

18 Jan 2027

  • Booking retainer

    ₹1,00,000

  • Balance

    ₹1,50,000

Amount due₹1,50,000

Invoices

Retainers, balances and dues. Tracked.

An approved quote becomes invoices with due dates and payment status—so the studio is not chasing balances from a screenshot.

Get early access
Photography agreement for Arjun & Nisha

Mehta Studio

Photography agreement

Signed

Arjun & Nisha

12 Feb 2027

  • Coverage

    Lead and second · 10 hours

  • Deliverables

    Gallery, album, film

  • Payment

    40% to book, balance before shoot

Mehta Studio

Studio

Arjun & Nisha

Client

Contracts

Coverage, delivery and payment. Signed.

Share a photography agreement covering dates, deliverables and payment terms. The signed copy stays with the project, not in a personal inbox.

Get early access

Integrations

Automate every client interactionwith FotoOwl AI Agents

Turn WhatsApp chats, Instagram DMs and sheets into an AI-driven pipeline. FotoOwl files every enquiry onto the same lead—across almost every channel a studio uses. All FotoOwl integrations.

  • WhatsApp chats. Studio WhatsApp threads become leads with names, dates, venues and budgets attached. Live.
  • Instagram. Instagram DMs land on the same pipeline as WhatsApp—no second inbox to chase. Live.
  • Sheets. Import existing enquiry lists so the CRM starts with the work you already have. Live.
  • Meta ads. Paid enquiries from Meta ads will file onto the same lead record as organic chats. Coming soon.
  • Calls. Phone conversations will capture dates, packages and next steps on the client record. Coming soon.
  • WhatsApp calls. WhatsApp voice and video calls will join the chat thread on the same lead. Coming soon.

CRM for wedding photographers

Built for Wedding Photographers and Growing Studios

FotoOwl keeps the job intact from the first WhatsApp enquiry to final delivery—leads, projects, quotes and the team on the day. See FotoOwl wedding galleries.

Wedding photographer holding a camera, ready for a studio shoot

  1. 01

    Leads management

    WhatsApp enquiries, follow-ups and stages live on one shared record.

  2. 02

    Projects

    Booked leads become shoots with dates, people and deliverables attached.

  3. 03

    Quotation

    Send a branded wedding photography quotation from saved packages.

  4. 04

    Booking

    Approval converts the quote into a booked project and retainer invoice.

  5. 05

    Team assignment

    Lead and second shooters are allocated against the calendar.

  6. 06

    Shoot

    The crew arrives with the brief, contacts and timings already in the project.

  7. 07

    Invoice

    Balance billing follows the approved package, not a reconstructed estimate.

  8. 08

    Delivery

    The finished work is handed off without losing the original client record.

From the studio

Photographers who already work from WhatsApp

Photographer sitting by a studio window, reviewing a camera between shoots

“WhatsApp used to be where every enquiry lived—and where follow-ups disappeared. FotoOwl files the chat onto a lead with the date and venue already captured, so the whole studio can pick up the next message.”

Mormie Photography

Wedding photographer

Pricing

Pricing at launch. Join the waitlist now.

Free and Paid plans open with early access. Both include the full WhatsApp CRM—Free caps agentic lead analysis at 50; Paid is unlimited.

Launching soon

Free

All CRM features, with a 50-lead analysis cap.

Get early access
  • WhatsApp lead captureIncluded
  • Follow-ups and remindersIncluded
  • Quotations, invoices and contractsIncluded
  • Projects, calendar and teamIncluded
  • Assets, finance and post productionIncluded
  • Agentic lead analysis50 leads

Launching soon

Paid

Unlimited usage across every CRM feature.

Get early access
  • WhatsApp lead captureUnlimited
  • Follow-ups and remindersUnlimited
  • Quotations, invoices and contractsUnlimited
  • Projects, calendar and teamUnlimited
  • Assets, finance and post productionUnlimited
  • Agentic lead analysisUnlimited

FAQ

Frequently Asked Questions

WhatsApp capture, integrations, quotations, calendars and studio access.

Does FotoOwl CRM work with WhatsApp conversations?

Yes. FotoOwl is WhatsApp-first CRM for photographers. Chat enquiries become leads with names, dates, venues and follow-ups captured automatically. See also WhatsApp photo delivery and the FotoOwl gallery app.

Which integrations does FotoOwl CRM support?

WhatsApp chats, Instagram and Sheets are live. Meta ads, phone calls and WhatsApp calls are coming soon—and will file onto the same lead record.

Does it also capture details from calls?

Call and WhatsApp-call capture is coming soon. WhatsApp chats and Instagram already file names, dates and budgets onto the same lead.

Can I send quotations and invoices from the lead?

Yes. Build a branded quotation from your packages, share it for approval, then convert it into invoices with due dates and payment status.

Can I assign teams and avoid calendar conflicts?

Shoot dates, availability and team allocation sit together. Conflicts show up before the client confirmation goes out.

Is client data in the photographer CRM secure?

Client records, quotations and invoices stay inside your FotoOwl workspace. Give teammates only the access they need for the jobs they own. Privacy policy · GDPR.

What's included in Free versus Paid?

Both plans are launching soon—join the waitlist for early access. Free will include the full WhatsApp CRM—leads, follow-ups, quotations, invoices, contracts, projects and team—with agentic lead analysis capped at 50 leads. Paid will be unlimited across every feature.

WhatsApp CRM for photographers

Stop copying chats into spreadsheets

Capture WhatsApp enquiries automatically, then carry the job through quotes, invoices and shoot day—from one record. Pair it with WhatsApp gallery delivery.

Get early access

We'll email you when your plan is ready

Bride with henna and bangles resting her hand from a car window, holding ceremonial jewelry