Customer story · Conferences & conclaves
Charcha 2026 put every guest's photos in their hands with one QR scan and a selfie.
How India's collaborative conclave used FotoOwl's AI face-recognition gallery to deliver personal, Charcha-branded photos to corporate leaders, politicians and thousands of guests, with no sign-up forms.
- guests joined the gallery
- 1,377guests joined the galleryvia QR scan + selfie
- image views
- 33,250image views~24 per registered guest
- photo downloads
- 7,901photo downloads~5.7 per registered guest
- gallery visits
- 3,491gallery visitson Charcha's own domain
FotoOwl analytics, Charcha 2026 (15–16 Sep 2026, India Habitat Centre, New Delhi).
At a glance
Charcha 2026
Conferences & conclaves
- Client
- Charcha, India's collaborative conclave
- Event
- Charcha 2026: panel discussions, sessions and exhibitions
- Location
- India Habitat Centre, New Delhi, India
- Dates
- September 15–16, 2026
- Audience
- Corporate leaders, politicians, invited guests and thousands of attendees
- Use case
- AI face-recognition photo delivery: QR scan + selfie, with no registration forms
FotoOwl features used
- AI face-recognition gallery
- QR-code access
- Custom domain
- White-label email
- Unlimited uploads
- Sponsor module
- Marquee Frames
- Hashtrack
- Reports & analytics
- Download data access
- Priority support
WhatsApp delivery is planned for Charcha's December event and was not part of the 2026 edition covered here.
The challenge
Thousands of guests, parallel sessions, and photos nobody had time to sort
Charcha runs panels, sessions and exhibitions side by side, with senior business and political figures on stage and thousands of guests moving between halls. Photographers captured thousands of photos, far more than any guest would scroll through to find the handful they appear in.
The usual fixes don't work at this scale. Drive links are unbranded and hard to search, registration forms put off VIPs and walk-in guests, and sorting photos by hand takes days.
A photo on stage alongside a CEO or a political leader is worth the most on the day it's taken. After that, it usually just sits in a folder.
What Charcha 2026 needed
- Every guest finds their own photos in seconds, across every day and hall
- No sign-up or registration forms standing between guests and their photos
- An experience that looks and feels like Charcha, not a third-party tool
- Sponsor visibility on the photos guests actually keep and share
- Hard numbers on engagement for the post-event report and sponsors
- Room for unlimited photos and fast help during the live event
The solution
One Charcha-branded gallery, matched by face, with sponsors built in
FotoOwl set up an AI face-recognition gallery on Charcha's own domain, filled with photos as the event ran. Each need mapped to a FotoOwl feature.
Find yourself instantly
AI face-recognition gallery + QR
Guests scan a QR code, enter their name and take a selfie. FotoOwl returns every photo they appear in.
Brand-owned experience
Custom domain + white-label email
The gallery lives on Charcha's own web address, and emails go out under Charcha's name, not FotoOwl's.
Multi-day, high-volume coverage
Unlimited photo & video uploads
No caps on media, so every session, stall and stage moment can go into the gallery.
Value for sponsors
Sponsors, Marquee Frames, Hashtrack
Sponsor placements in the gallery, branded frames on downloaded photos, and Hashtrack to pull in social content.
Proof of engagement
Reports, analytics & download data
Registrations, visits, views and downloads, plus exportable data for stakeholder and sponsor reports.
Live-event pressure
Priority support
A direct line to the FotoOwl team throughout the event, so issues are handled quickly.
How it worked
From the camera to each guest, in 4 steps
- Step 1
Photos go live
Photos are uploaded to the Charcha gallery throughout the event, with no limit on volume.
- Step 2
Guests scan a QR
QR codes around the venue open the branded gallery on any phone. No app needed.
- Step 3
Name + one selfie
Guests enter their name and take a selfie. No registration forms. Face recognition finds every match.
- Step 4
Download & share
Guests save and share their photos in sponsor frames, and can come back later for new ones.
Stage performances, panels, packed sessions, exhibition stalls and registration. Any guest in these frames could find themselves with one selfie.
The results
Measurable engagement, ready for the post-event report
- guests joined the gallery
- 1,377guests joined the galleryQR + selfie
- gallery visits
- 3,491gallery visits2.5× visits per guest
- image views
- 33,250image views~24 per guest
- photo downloads
- 7,901photo downloads~5.7 per guest
- Sept 15–16, 2026
- 2 daysSept 15–16, 2026India Habitat Centre, New Delhi
- registration forms
- 0registration formsguests had to fill in
No manual sorting
Face recognition matched guests to their photos, not the event team.
On-brand from start to finish
Charcha's domain, Charcha's emails, Charcha's look.
Sponsors were in the photos
Marquee Frames went everywhere the photos went.
Data the team could export
Analytics and download data for the wrap-up report.
FotoOwl analytics, Charcha 2026 (15–16 Sep 2026, India Habitat Centre, New Delhi).
What this unlocks next
Not used in this edition; ready for the next one
Planned · December event
WhatsApp delivery
For Charcha's December event, guests will also get their photos straight on WhatsApp.
What this means for your event
Built for conferences, summits and conclaves
If your event has several stages, senior guests and sponsors to look after, the setup Charcha used can be reused almost as is.
Multi-track conferences
Parallel halls and back-to-back sessions. Delegates and speakers find their stage and networking photos across every day with one selfie.
Leadership summits & policy forums
A low-friction experience for VIPs: no registration forms, a gallery on your own domain and emails sent in your name.
Conclaves with exhibitions
QR codes at stalls and stages, sponsor placements in the gallery, Marquee Frames on every download and Hashtrack for social content.
Corporate & partner events
Town halls, launches and annual meets, with analytics and download data that make post-event reporting straightforward.
More customer stories
Corporate & closed-door eventsBengaluru · 24 Oct 2026HackerRankGuests scanned their face from the email invitation and got their own photos about five minutes after upload, in a private, HackerRank-branded gallery.561guests registeredRead the story
Communities & associationsHanoi, Vietnam · 12 Sep 2026The Great Indian Points & Miles ShowIndia's leading independent points-and-miles podcast gave every member of its Hanoi meet-up their own photos, found by face in one shareable gallery.4,550+photos and clips in the galleryRead the story
Fitness & wellness · multi-city tours6 cities · Jun–Aug 2026cult Unbound ChallengersOne Cult-branded gallery for a six-city tour. Every photo carried the Unbound frame and Cult watermark, and ReelIt made each athlete a branded reel.1,552gallery registrationsRead the story
Event agenciesBengaluru · 29 Jul 2026Event-U-All · MarvellA 2,000-event agency delivered branded photos to every guest at Marvell Technology's 20th-anniversary event in India, with the client's branding on every photo.1,050+photos deliveredRead the story
Conferences & symposiumsSeoul, South Korea · 14 Dec 2025KALDATKorea's Association for Laser, Dermatology and Trichology shared 28,500+ symposium photos with every speaker, delegate and guest through one gallery searchable by face.28,500+photos in the live galleryRead the story
Live music & festivalsPune · 16 Mar 2025Arijit Singh Live ConcertFans at the gates, fan zones and photo walls of a stadium concert found themselves in one branded gallery of 4,000+ photos, searchable by face.4,000+photos in the live galleryRead the story
The takeaway
Charcha 2026 showed that a large conclave doesn't have to choose between a polished guest experience and a lean event team. Guests got their own photos in seconds, sponsors got visibility that lasted beyond the venue, and the organisers got numbers they could report.
AI face-recognition photo delivery for events