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For event organisers & agencies

Event photo sharing that carries your brand, not ours.

Conferences, expos, summits and launches on a white-label gallery: your domain, emails in your name, a theme for every event, and sponsor frames on every photo attendees share.

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No credit card required

Built forConferencesExposSummitsLaunchesTours

photos.yourevent.comphotos.yourevent.com

The day after

Sponsors paid for visibility. The photos don't show it.

Most event photos end up in an unbranded folder, weeks late, where attendees can't find themselves and sponsors don't appear at all.

  1. Third-party tool

    Someone else's brand.

    Attendees open a gallery with another company's name on the link, the emails and the page. Your event looks rented.

  2. Volume

    Thousands of photos, no way in.

    Parallel halls and back-to-back sessions produce more photos than any attendee will scroll through.

  3. Sponsors

    Nothing to report.

    Sponsor logos never reach the photos people post, and there are no numbers for the wrap-up deck.

How it works

Camera to attendee, under your name.

The same four steps Charcha 2026 ran across two days and every hall.

  1. 01

    Photos go live

    Upload in batches or stream from the camera with Beam, into collections per day, hall or stage.

  2. 02

    Attendees scan a QR

    QR codes at stages, stalls and registration open your branded gallery. No app needed.

  3. 03

    Name and one selfie

    Face recognition finds every photo they appear in, across every day of the event.

  4. 04

    Download and share

    Photos leave in your sponsor frame, and attendees can come back later for new ones.

01 / 04

White label

Your domain, your emails, your event.

The gallery lives on your web address and photo emails go out under your name. Attendees never see FotoOwl, so the experience reads as part of your event from the first scan.

  • Custom domainRun galleries on an address like photos.yourevent.com, for one event or every event you run.
  • White-label emailPhoto notifications are sent from your own sender address with a custom email domain.
  • WhatsApp from your numberNotify attendees on WhatsApp from your own business number when their photos are up.
WhatsApp from your number
02 / 04

Custom gallery themes

One account, a different look for every client.

Agencies run many brands. Give each event its own theme, colours, title font and cover, so every client gets a gallery that matches their identity.

  • Theme per eventPick a gallery theme for each event and switch it anytime.
  • Colours, font and coverMatch the client's brand guide, with separate desktop and mobile cover positions.
  • Collections and highlightsOrder days and halls, hide what isn't ready, and feature the best shots up front.
Themes in the docs
04 / 04

AI Gallery & Beam

Attendees find their photos while the event is on.

A photo on stage beside a keynote speaker is worth the most on the day. Stream from the camera with Beam and face search works on photos as they arrive.

  • Selfie search across every dayOne selfie finds an attendee in every hall and every day of the event.
  • Camera to galleryBeam uses the camera's built-in FTP, so there are no card readers at the back of the hall.
  • No cap on coverageEnterprise plans include unlimited photos, so every session, stall and stage moment goes in.
How Beam works
Live · Hall A · KeynoteCamera FTPVenue Wi-Fi
  • just nowNew
  • 8s ago
  • 21s ago
  • 40s ago
  • 1m ago
  • 2m ago

Each photo uploads in about 5 seconds on a good connection.

Built for organisers

Proof for sponsors, reach for the event.

Everything runs from the same event and the same upload.

Customer stories

Branded delivery, with numbers to show for it.

Results from FotoOwl analytics, as reported in each customer's case study.

  • Conferences & conclaves · New Delhi · 15–16 Sep 2026

    Charcha 2026Charcha 2026, India's collaborative conclave

    Corporate leaders, politicians and thousands of guests got their photos with a QR scan and a selfie, on Charcha's own domain, with sponsors on every download.

    guests joined the gallery
    1,377guests joined the gallery
    image views
    33,250image views
    photo downloads
    7,901photo downloads
    gallery visits
    3,491gallery visits
    • AI face-recognition gallery
    • QR-code access
    • Custom domain
    • White-label email
    • Unlimited uploads
    • Sponsor module
    Read the full case study

  • Fitness & wellness · multi-city tours · 6 cities · Jun–Aug 2026

    cult Unbound Challengerscult Unbound Challengers, India Tour 2026

    One Cult-branded gallery for a six-city tour. Every photo carried the Unbound frame and Cult watermark, and ReelIt made each athlete a branded reel.

    gallery registrations
    1,552gallery registrations
    gallery visits
    4,720gallery visits
    image views
    43,395image views
    photo downloads
    10,909photo downloads
    • AI face recognition (selfie search)
    • ReelIt personalised reels
    • Sponsor branding in reels
    • Unbound frame on every photo
    • Cult logo watermark
    • White-label Cult gallery
    Read the full case study

Event organisers and brands delivering with FotoOwl

Related products

The products behind this page.

Each one has its own page with the full detail.

FAQ

White-label event photo sharing, answered.

What does white label mean for an event gallery?

Attendees see your brand instead of FotoOwl's: the gallery runs on your own domain, photo emails come from your sender address, WhatsApp messages come from your number, and the gallery uses your theme, colours and logo. Full white labelling is part of the Enterprise plan.

Can each event or client have its own look?

Yes. Each event has its own theme, colours, title font, cover image, collections and watermark, so an agency can run many client brands from one FotoOwl account.

How do sponsors appear on the photos?

With Marquee Frames, downloaded photos are wrapped in your event frame with sponsor logos. Frames are added as photos upload and the originals stay untouched. You can also give sponsors placements inside the gallery and report their reach.

Do attendees need to register or install an app?

No app is needed: the gallery opens in the phone's browser from a QR code or link. You choose what to ask for. At Charcha 2026 guests entered their name and took a selfie, with no registration form. You can also require a short form with name, phone, email or WhatsApp.

Can attendees get photos during the event?

Yes. Upload in batches as sessions finish, or connect the photographer's camera with Beam so photos arrive as they are shot. Beam needs internet at the venue and is included on paid plans.

What numbers do we get after the event?

The event report shows registrations, gallery visits, image views and downloads, and you can export the registered data. Connect Google Analytics, Meta Pixel, Microsoft Clarity or Google Tag Manager for your own tracking.

Put your next event on your own domain.

Start free and set up your first event, or book a 15-minute demo with sponsor frames and analytics set up for your event.

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Free plan available · Custom domain · White-label email

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